Role & Key Responsibilities
- Assume responsibility for the day-to-day operation of the clients’ portfolios by performing varying corporate and fiduciary administrative tasks;
- Ensure successful onboarding of client & incorporation of businesses in line with good governance principles and applicable laws;
- Conduct regular reviews of files to ensure that they hold up-to-date documents/information as prescribed by the company protocols, laws & regulations;
- Adhere to set guidelines in respect of drafting, filing and classification of information;
- Conduct self-review of work/files to ensure that information is accurate and compliant prior to submitting to higher levels for endorsement;
- Pro-actively prepare and plan meetings by ensuring that relevant information, dates & documents has been effectively communicated to all parties;
- Take notes and draft concise, accurate minutes of meetings and ensure a timely delivery of quality work to parties concerned;
- Prioritize and organize workflow and ensure constant monitoring of files to meet deadlines;
- Display confidence in delivering client solutions and swiftly escalate issues for resolution;
- Process and monitor bank transfers, payments and FX transactions while maintaining proper records to ensure compliance with statutory obligations and avoid penalties;
- Conduct research from relevant sources to enhance knowledge and have a proper understanding of the clients’ business as well as legal/regulatory implications;
- Apply practical knowledge when drafting minutes, resolutions, and other documents;
- Makes effective use of appropriate checklists, policies and procedures when effecting a transaction;
- Regularly record accurate information on the time management system for billing purposes.
- Comply with internal, statutory and regulatory requirements in all areas of work;
- Ensure that all necessary statutory filings are done accurately, within deadlines to avoid penalties;
- Ensure proper verifications of client data according to the CDD principle;
- Perform customer due diligence on client files as assigned and escalate any potential threat/suspicious transactions promptly.
- Identify suspicious transactions and make relevant reports
Qualifications, Skills and Experience
- Degree holder or qualified ISCA or partly qualified ACCA/ACA (minimum Level 2)
- Minimum 0f 2 – 3 years of experience in a similar role / global business sector
- Experience in Corporate Administration and Secretarial matters
- Sound knowledge of Companies Act, Financial Services Act and relevant legislation affecting Global Business in Mauritius
- Legal and Regulatory framework, including Codes, FIAMLA Act, GBC, AC and KYC Standards; Company Secretarial duties and Board matters;
- Corporate and Trust Administration Functions, Compliance and Good Governance principles;
